About SkeyDrone

At SkeyDrone, a joint venture of the Belgian Air Navigation Service Provider skeyes and Brussels Airport Company, we believe in the gigantic potential of uncrewed aircraft (drones) to positively change the way we live and work.
We have the ambition to co-shape the future of society by automating the skies for uncrewed aviation. That is why we go to work each and every day!
Building great solutions to enable safe drone flights with a multi-skilled team of digital enthusiasts is how we try to achieve our dream.

About the job

SkeyDrone is looking for an experienced Office Manager. As Office Manager you are responsible for:

Administrative tasks

• Ensuring the efficient day-to-day running of the office by using a range of software tools, including email, spreadsheets and databases
• Performing administrative tasks in various domains:
  • Document management: management of corporate documents and documentation according to defined processes and procedures
  • Accounting: processing of invoices, preparing periodic financial reports
  • Procurement and contract management: general procurement tasks; management of office rental and office supplies contracts
  • HR management:
    • Staff planning & payroll management tasks
    • Company cars (fleet) administration
    • Travel arrangements

Processes & policies

• Contributing to the implementation new corporate policies & processes
• Contributing to the supervision of staff adherence with corporate policies (privacy, data protection, health, safety )

External communication

• Processing incoming general correspondence (mail, phone, website)
• Answering telephone calls and emails from external stakeholders, and directing them to relevant staff

Management support

• Organizing staff meetings (Management Committee and all employees meetings), include agenda composition, invitations and taking minutes
• Agenda management for Managing Director

 

About you

• Minimum 3 years of experience in an office setting as office manager, office clerk, administrative assistant, secretary or similar role
• Proficient with office software such as Microsoft Office 365
• Strong written and verbal communication skills (Dutch, French and English)
• Strong interpersonal skills to interact positively with all employees
• Excellent time management skills and ability to prioritize work
• Strong organization skills with ability to multitask to complete a wide variety of tasks
• Attention to detail to ensure tasks are completed thoroughly and correctly
• Basic bookkeeping skills
• Reliability and discretion
• A “can-do” and “why-not-this” mentality: entrepreneurial, flexible and open
• Continuous eagerness to learn and develop your personal skills and competences

What’s in it for you?

• Join a great (start-up) team in an innovative and high-tech
• A nice workplace in a fascinating environment, where we value a good work-life balance
• Possibilities for teleworking (2 days/week)
• A contract of indefinite term with attractive salary conditions & benefits including eco- and meal vouchers, group insurance, hospitalization insurance, mobile subscription

How to apply?

Candidates must send their application (including as a minimum the following elements: full name, gender, date of birth, email address, mobile phone number and CV) to the following e-mail address: hva@skeydrone.aero.

Please note that by submitting your application, you accept SkeyDrone’s privacy notice which can be consulted here.